Status and Details

Status and Details

This page contains information about the status, approval and implementation of this document, contact details for the relevant Unit Head and document author and, on the right, a brief summary of changes between this and the previous version.

Privacy Policy

Show Field Notes
Status Current Indicates if this version of the document is in effect (Current), yet to come into effect (Future), or expired (Historic).
Effective Date 13th December 2023 This is the date on which this version of the document came into effect.
Review Date 23rd May 2024 The next review of this document is scheduled to commence on this date.
Approval Authority University Council The noted authority approved this is version of the document.
Approval Date 13th December 2023 This is the date on which this version of the document was approved by the authorised authority.
Expiry Date Not Applicable This is the date on which this version expires. It may still apply, conditionally, after this date.
Responsible Officer Rachell Fisher
General Counsel
The position responsible for monitoring the effectiveness of a policy document and its review.
Responsible Executive Sean Brawley
Deputy Vice-Chancellor and Vice-President (Strategy and Assurance)
The position with overarching responsibility for ensuring implementation of, and compliance with, the policy document.
Enquiries Contact Information Compliance Unit General enquiries should be directed to the officer/area listed.

Summary of Changes from Previous Version

This is the first document to be published in the University's new Policy Library. It is basically equivalent to the document that was approved and effect at the time the migration occurred, except for the numbering system and references, which have been updated to align with the new formatting and current requirements.

Version Control and Change History

Date Effective - Approved By - Amendment

1 - 11 October 2002 - University Council - New Policy.

2 - 26 October 2004 - Administrative Committee - Privacy Policy put into new Policy Template.

3 - 6 May 2009 - Vice-Principal (Administration) - Migrated to UOW Policy Template as per Policy Directory Refresh.

4 - 9 March 2010 - Vice-Principal (Administration) - Future review date identified in accordance with Standard on UOW Policy.

5 - 9 November 2010 - Vice-Principal (Administration) - Minor amendment – name change of related legislation (Government Information Public Access Act 2009).

6 - 3 February 2012 - Vice-Principal (Administration) - Minor amendment to update references to Public Interest Disclosure legislation.

7 - 7 December 2012 - University Council - Major amendments following a comprehensive review of this Policy: each of the principles of NSW legislation explained, application and scope section and roles and responsibilities section clearly described. Reference made to Privacy Management Plan.

8 - 16 December 2016 - Vice-Chancellor - Minor amendments including: various name changes to UOW divisions and UOW subsidiaries, the office of the Privacy Commissioner, inclusion of honoraries to staff definition and amendments to legislation.

9 - 15 February 2019 - University Council - Consequential amendment as a result of the rescission of the Access to Information Policy.

10 - 23 May 2022 - Vice-Chancellor - Minor amendments to set out UOW’s obligations and how the University demonstrates its commitment to complying with those obligations.

11 - 31 March 2023 - Vice-Chancellor - Addition of the role of Privacy Champion and associated functions. Consequential amendments following establishment of Information Compliance Unit.

24/05/2024: Position name changed from Deputy Vice-Chancellor (Strategy and Assurance) (DVCSA) to Deputy Vice-Chancellor and Vice-President (Strategy and Assurance) (DVCSA)