Status and Details

This page contains information about the status, approval and implementation of this document, contact details for the relevant Unit Head and document author and, on the right, a brief summary of changes between this and the previous version.

Privacy Policy

Show Field Notes

Status	Current	Indicates if this version of the document is in effect (Current), yet to come into effect (Future), or expired (Historic).
Effective Date	17th November 2025	This is the date on which this version of the document came into effect.
Review Date	17th November 2028	The next review of this document is scheduled to commence on this date.
Approval Authority	University Council	The noted authority approved this is version of the document.
Approval Date	14th November 2025	This is the date on which this version of the document was approved by the authorised authority.
Expiry Date	Not Applicable	This is the date on which this version expires. It may still apply, conditionally, after this date.
Responsible Officer	Liz Southwell General Counsel	The position responsible for monitoring the effectiveness of a policy document and its review.
Responsible Executive	Stephen Phillips Vice-President Operations	The position with overarching responsibility for ensuring implementation of, and compliance with, the policy document.
Enquiries Contact	Information Compliance Unit	General enquiries should be directed to the officer/area listed.

Summary of Changes from Previous Version

Summary of Amendments:
Minor amendments have been made to both the Privacy Policy and Privacy Management Plan to address the University’s evolving use of Artificial Intelligence (AI) systems and tools, and to clarify compliance with privacy obligations. Key changes include:
1. Privacy Policy (PP):
• Inclusion of a new section on the use of AI systems and tools, affirming UOW’s commitment to lawful, ethical, and privacy-compliant AI use, with reference to the NSW AI Assessment Framework.
2. Privacy Management Plan:
• Expanded references to the use of AI systems and tools within the University context, including alignment with the revised Acceptable Use of IT Policy.
• Clarified Health Privacy Principle 12 (Identifiers) with research examples and noted that UOW does not routinely assign unique identifiers for health information.
• Expanded Health Privacy Principle 13 (Anonymity) with examples of when identification is not required.
• Revised content under the �~collection’ and �~use’ principles to provide clearer examples of the use and disclosure of indirectly collected information, particularly in relation to the Acceptable Use of IT Policy (e.g., surveillance, Wi-Fi usage, and CCTV).
3. Administrative Updates:
• Updated clause references, corrected typo errors, revised internal UOW internal policy references and improved language for clarity.
Sections Amended:
• New and updated content in sections on AI use, HPP 12 & 13, and the �~collection’ and �~use’ principle; minor edits throughout both documents.

Clauses Amended:Policy: All