Status and Details

This page contains information about the status, approval and implementation of this document, contact details for the relevant Unit Head and document author and, on the right, a brief summary of changes between this and the previous version.

Conflict of Interest Policy

Show Field Notes

Status	Current	Indicates if this version of the document is in effect (Current), yet to come into effect (Future), or expired (Historic).
Effective Date	13th December 2023	This is the date on which this version of the document came into effect.
Review Date	14th August 2024	The next review of this document is scheduled to commence on this date.
Approval Authority	University Council	The noted authority approved this is version of the document.
Approval Date	13th December 2023	This is the date on which this version of the document was approved by the authorised authority.
Expiry Date	Not Applicable	This is the date on which this version expires. It may still apply, conditionally, after this date.
Responsible Officer	Kath Coroneos Manager, People and Culture Business Partnering and Recruitment	The position responsible for monitoring the effectiveness of a policy document and its review.
Responsible Executive	Matthew Wright Chief Operating Officer and Vice-President Operations	The position with overarching responsibility for ensuring implementation of, and compliance with, the policy document.
Enquiries Contact	People and Culture Division +61 2 4221 5902	General enquiries should be directed to the officer/area listed.

Summary of Changes from Previous Version

This is the first document to be published in the University's new Policy Library. It is basically equivalent to the document that was approved and effect at the time the migration occurred, except for the numbering system and references, which have been updated to align with the new formatting and current requirements.

Version Control and Change History

Date Effective - Approved By - Amendment

1 - 15 July 2003 - Administrative Committee - New Policy.

2 - 13 July 2004 - Administrative Committee - Minor Amendment to section 7.13.

3 - 6 May 2009 - Vice-Principal (Administration) - Migrated to UOW Policy Template as per Policy Directory Refresh.

4 - 9 March 2010 - Vice-Principal (Administration) - Future review date identified in accordance with Standard on UOW Policy.

5 - 26 August 2010 - Vice-Principal (Administration) - Updated to reflect divisional name change from Personnel Services to Human Resources Division.

6 - 19 October 2010 - Vice-Principal (Administration) - Review by Policy Custodian. No changes required and new review date set.

7 - 11 September 2013 - Chief Administrative Officer - Updated to reflect title change from VP(A) to CAO.

8 - 12 November 2013 - Chief Administrative Officer - Minor amendment to section 7.8 to include Director, Financial Operations.

9 - 28 July 2017 - Vice�'Chancellor - Insertion of an Application and Scope section. - Reference to ‘Dean’ updated to ‘Executive Dean’.

Academic Registrar replaced with Director, Student Services Division. Deputy Vice�'Chancellor (Research) updated to DVC (Research and Innovation). References to Senior Deputy Vice�'Chancellor updated. Reportable gifts increased from up to $100 to gifts valued over $299. Gifts of cultural or historical value or exceeding $299, if accepted, become the property of the University.

Gift provisions for staff involved in procurement tightened. Insertion of the content found in ‘Appendix A - Additional Guidelines on Specific Conflicts of Interest into the body of the Policy’, and reference to this content as a ‘guideline’ removed.

Extension of definition of “affiliates” to include contractors, volunteers and work experience students (to mirror Code of Conduct).

Extension of definition of “staff” to include categories of employment and cadets and trainees (to mirror Code of Conduct).

Extend definition of “conflict of interest” to include “actual, perceived or potential conflict of interest.” Extend definition of “benefit” to include “information” . Include paid and unpaid and volunteer work as possible conflict of interest. Amend compliance with policy and termination.

10 - 31 July 2019 - Vice-Chancellor - Amendments following KPMG Conflict of Interests Internal Audit (October 2018): insertion of a new section 5 (‘Categories of conflicts of interest’) and amendment of section 9 (‘Committees and Decision-Making Forums’) to include mention of a new process in which recruitment Selection Committee members are required to formally declare that they do/do not have a conflict of interest once candidates are known.

11 - 1 May 2020 - Chief Operating Officer - Administrative amendment to update Senior Executive titles.

17/11/2023: Position name changed from Deputy Vice-Chancellor (Research and Sustainable Futures) (DVCR) to Deputy Vice-Chancellor (Research and Sustainable Futures) (DVC-RSF)

22/11/2023: Division Governance and Policy Division (GPD) replaced with People and Culture Division (PandC)

24/05/2024: Position Group name changed from Deputy Vice-Chancellor (DVC) to Deputy Vice-Chancellor and Vice-President (DVC)

29/07/2024: Position name changed from Deputy Vice-Chancellor (Research and Sustainable Futures) (DVC-RSF) to Deputy Vice-Chancellor and Vice-President (Research and Sustainable Futures) (DVC-RSF)

11/09/2024: Position name changed from Director, Financial Services Division (Dir FSD) to Chief Finance Officer (CFO)

28/10/2024: Position name changed from Chief Finance Officer (CFO) to Chief Financial Officer (CFO)