Status and Details

This page contains information about the status, approval and implementation of this document, contact details for the relevant Unit Head and document author and, on the right, a brief summary of changes between this and the previous version.

High Level Visitor, Communications and Events Procedure

Show Field Notes

Status	Current	Indicates if this version of the document is in effect (Current), yet to come into effect (Future), or expired (Historic).
Effective Date	13th December 2023	This is the date on which this version of the document came into effect.
Review Date	3rd May 2026	The next review of this document is scheduled to commence on this date.
Approval Authority	Vice-Chancellor and President	The noted authority approved this is version of the document.
Approval Date	13th December 2023	This is the date on which this version of the document was approved by the authorised authority.
Expiry Date	Not Applicable	This is the date on which this version expires. It may still apply, conditionally, after this date.
Responsible Officer	Canio Fierravanti Director, Government and Community Relations	The position responsible for monitoring the effectiveness of a policy document and its review.
Responsible Executive	G.Q. Max Lu Vice-Chancellor and President	The position with overarching responsibility for ensuring implementation of, and compliance with, the policy document.
Enquiries Contact	Canio Fierravanti Director, Government and Community Relations Office of the Vice-Chancellor	General enquiries should be directed to the officer/area listed.

Summary of Changes from Previous Version

This is the first document to be published in the University's new Policy Library. It is basically equivalent to the document that was approved and effect at the time the migration occurred, except for the numbering system and references, which have been updated to align with the new formatting and current requirements.

Version Control and Change History

Date Effective - Approved By - Amendment

1 - 15 December 2015 - Chief Administrative Officer - First version.

2 - 19 January 2016 - Chief Administrative Officer - Repaired links.

3 - 21 August 2018 - Chief Administrative Officer - Minor amendments and inclusion of Memorial Protocol.

4 - 18 December 2018 - Chief Administrative Officer - Minor amendments giving clarity to the security risk assessment process at Section 7.

5 - 3 May 2021 - Vice-Chancellor - Major amendment in order to simplify and add clarity to procedures, including change of Procedure name to more clearly reflect the procedure.

17/11/2023: Position name changed from Deputy Vice-Chancellor (Research and Sustainable Futures) (DVCR) to Deputy Vice-Chancellor (Research and Sustainable Futures) (DVC-RSF)

29/07/2024: Position name changed from Deputy Vice-Chancellor (Research and Sustainable Futures) (DVC-RSF) to Deputy Vice-Chancellor and Vice-President (Research and Sustainable Futures) (DVC-RSF)

03/03/2025: Position name changed from Chief Operating Officer and Vice-President Operations (COO) to Vice-President Operations (VPO)

17/12/2025: Division Global Strategies Division (GSD) replaced with Deputy Vice-Chancellor (Growth and Global) (DVCGG)

07/01/2026: Position name changed from Chief Advancement and Communications Officer (CACO) to Chief Communications and Marketing Officer (CCMO)

08/01/2026: Position name changed from Deputy Vice-Chancellor and Vice-President (Research and Sustainable Futures) (DVC-RSF) to Deputy Vice-Chancellor and Vice-President (Research and Innovation) (DVC-RI)

11/02/2026: Position name changed from Deputy Vice-Chancellor and Vice-President (Research and Innovation) (DVC-RI) to Deputy Vice-Chancellor (Research and Innovation) (DVC-RI)