Status and Details

This page contains information about the status, approval and implementation of this document, contact details for the relevant Unit Head and document author and, on the right, a brief summary of changes between this and the previous version.

Academic Advice to Students Policy

Show Field Notes

Status	Current	Indicates if this version of the document is in effect (Current), yet to come into effect (Future), or expired (Historic).
Effective Date	13th December 2023	This is the date on which this version of the document came into effect.
Review Date	15th November 2026	The next review of this document is scheduled to commence on this date.
Approval Authority	University Council	The noted authority approved this is version of the document.
Approval Date	13th December 2023	This is the date on which this version of the document was approved by the authorised authority.
Expiry Date	Not Applicable	This is the date on which this version expires. It may still apply, conditionally, after this date.
Responsible Officer	Emma Purdy Associate Director, Educational Quality and Policy	The position responsible for monitoring the effectiveness of a policy document and its review.
Responsible Executive	Helen Partridge Deputy Vice-Chancellor (Education) hpartridge@uow.edu.au	The position with overarching responsibility for ensuring implementation of, and compliance with, the policy document.
Enquiries Contact	Educational Quality and Policy Unit	General enquiries should be directed to the officer/area listed.

Summary of Changes from Previous Version

This is the first document to be published in the University's new Policy Library. It is basically equivalent to the document that was approved and effect at the time the migration occurred, except for the numbering system and references, which have been updated to align with the new formatting and current requirements.

Version Control and Change History

Version Control Date Effective Approved By Amendment

1 Autumn Session 2011 University Council 3rd December 2010 First Version

2 21 June 2011 Vice-Principal (Administration) Updated to reflect change of name from Wollongong College Australia to UOW College.

3 13 February 2014 Deputy Vice-Chancellor (Education) Updated to reflect change from Dean of Students to Student Ombudsman.

4 Autumn Session 2015 University Council Amendments to reflect the implementation of the new Coursework Student Academic Complaints Policy and Higher Degree Research (HDR) Student Academic Complaints Policy, which replace the previous Academic Grievance Policy (Coursework and Honours Students) and Academic Grievance Policy (Higher Degree Research Students). Updated to reflect name change from Academic Registrar’s Division to Student Services Division and Student Research Centre to Graduate Research School.

5 5 July 2016 Vice-Chancellor Minor amendment to remove reference to Student Ombudsman (Clause 3.3(c)(ix) of Guidelines on Good Practice Provision of Academic Advice). Transfer to rebranded template.

6 Autumn Session 2017 Vice-Chancellor Minor changes resulting from scheduled review, including removal of appended guidelines for inclusion on the policy directory

as a separate document, minor changes to terminology and position titles.

7 1 January 2020 (Approved 9 June 2020) Vice-Chancellor Administrative/Consequential/Minor amendments to reflect the rescission of General Course Rules replaced by Coursework Rules and Higher Degree Research (HDR) Award Rules.

8 4 November 2020 Vice-Chancellor Minor amendment to Section 4 to ensure policy language applies to online delivery of subjects. Consequential administrative amendment to reflect rescission of Coursework Student Academic Complaints Policy with replacement of Review and Appeal of Academic Decisions Policy and Procedures for the Review and Appeal of a Mark, Grade or Other Academic Decision (Coursework)

9 18 December 2020 Deputy Vice-Chancellor (Education) Administrative amendments to reflect divisional and faculty realignments.

10 25 January 2022 Vice-Chancellor Amendments to policy definitions, update list of academic advisors and removal of reference to Review of Academic Decisions Policy. Rescind the Guidelines on Good Practice Provision of Academic Advice.

24/05/2024: Position Group name changed from Deputy Vice-Chancellor (DVC) to Deputy Vice-Chancellor and Vice-President (DVC)

12/03/2025: Division name changed from Outreach and Future Students Division (Future Students) to Future Students and International Engagement Division (FSIED)

05/01/2026: Division name changed from Student Administration Services Division (SASD) to Academic Services Division (ASD)

06/01/2026: Position name changed from Dean of Graduate Research (Dean GR) to Dean of Graduate Research and Research Culture (Dean GRRC)

13/01/2026: Division Academic Services Division (ASD) replaced with Student Services Division (SSD)

03/02/2026: Position Group name changed from Deputy Dean (D/Dean) to Deputy Deans (D/Dean)

11/02/2026: Position Group name changed from Deputy Vice-Chancellor and Vice-President (DVC) to Deputy Vice-Chancellor (DVC)

27/02/2026: Position Group name changed from Associate Deans Research (ADsR) to Deputy Deans Research (DDsR)