This is the first document to be published in the University's new Policy Library. It is basically equivalent to the document that was approved and effect at the time the migration occurred, except for the numbering system and references, which have been updated to align with the new formatting and current requirements.

Version Date Effective Approved By Amendment

1 9 Feb 2007 University Council Revised Policy

2 8 May 2007 Vice-Principal (Administration) Minor Amendments: Custodian changed to Senior Manager, Corporate Governance.

Strategic Planning & Quality and Planning Services Managers added to Delegation Band C.

Librarian and Library Team Co-ordinators deleted from Delegation Band D.

3 25 May 2007 Vice-Principal (Administration) Minor Amendments: Added Faculty Executive Manager, Creative Arts to Delegation Band B.

Deleted Head, School of Engineering Physics from Science Faculty under Appendix 2.

4 6 July 2007 University Council Amendment to 31.02 removing Senate Standing Committee from the delegation of making minor course amendments.

5 7 August 2007 Vice-Principal (Administration) Minor Amendments: Add Administration Manager, Faculty of Engineering to Delegation Band C.

Remove point (a) of 27.06 leave of absence to ensure consistency with General Course Rules.

6 12 October 2007 University Council Update delegations to reflect new position of Deputy Vice-Principal (Finance & IT) and of Associate Director Finance and Associate Director, IT.

Move the Library Administration Co-ordinator position from Band C to Band B.

Consequential amendments to Delegations after Student Academic Consideration Policy approved.

7 8 February 2008 Vice-Principal (Administration) Minor amendments to 34.02 change “Targeted” to “Strategic”.

8 11 November 2008 Vice Principal (Administration) Minor Amendments: Change DVC (A&I) to DVC(A).

Change Executive Officer, Commercial Research development to Director, Commercial Research.

Change Faculty Executive Officer, Commerce to Faculty Executive Manager, Commerce.

Realign ARD financial delegations after internal restructure.

Clarification of the operation of delegation 27.03 of the academic delegations.

9 28 November 2008 University Council Some delegations previously held by the Deputy Vice-Chancellor (Academic) were redistributed to the Pro Vice-Chancellor (International).

The following minor amendments were made concerning the Graduate Medical School (GSM):

• Moving the Dean of the GSM from Band B to Band A of the Delegations of Authority Policy.

• Moving the Deputy Dean of the GSM and the GSM Executive Manager from Band C to Band B of the Delegations of Authority Policy.

• Inserting a delegation for the GSM’s Clinical Placement Facilitators and the Rural Clinical School Manager to approve GSM student accommodation agreements (refer delegation 35.10).

10 10 December 2008 Vice Principal (Administration) Minor Amendments: Debt write off delegation 2.03 changed to Associate Director, Financial Services from Manager, Finance.

Associate Director ITS position renamed Chief Technology Officer.

11 6 February 2009 University Council Chief Technology Officer position moved from Delegation Band B to Band A in the Delegations of Authority Policy.

Individually named Buildings and Grounds Managers in Delegation Band C be replaced with the more generic “Buildings and Grounds Managers”.

Band D Delegations be ascribed to the position of Air Conditioning/Refrigeration/ Fire Control Systems Technician in the Buildings and Grounds Division.

The position of IHMRI Chief Operating Officer added to the Delegations of Authority Policy and accorded Band B Delegations.

12 20 February 2009 Vice Principal (Administration) Minor Amendments: Position description changes to clauses 9.03; 9.04; 26.05; 27.06; 38.01.

Delegation Bands B, C, D position description changes.

Changes to Appendix two, update of academic unit nomenclature.

13 17 April 2009 University Council Delegation created for signing residential tenancy leases (35.14).

Delegation created at 26.02 to instruct that no further offers be made and to approve the withdrawal of current offers for courses about which the Course Approval Management Group has accepted a notice of discontinuation.

Changes to delegations bands A, B and C due to restructure of the Academic Services Division.

14 4 May 2009 Vice-Principal (Administration) Minor Amendment: Change “Vice-Principal” delegations to “Vice-Principal (Administration)” delegations.

15 10 June 2009 Vice-Principal (Administration) Minor Amendments: Delegation Band C Replace Head Learning Facilities with Head Learning, Innovation, Facilities and Technologies.

Change 9.03 delegate from Team Leader Lending & Document Delivery Services to Team Leader Client Services.

16 19 June 2009 University Council Add previous PVC€ delegations to “Dean of Research” position except for delegations 24.07, 37.04, 37.06 and 37.09.

Add the “Director, Commercial Research” to delegations 32.02 and 36.02.

Delegation 7.10 added for the Group Manager, External Relations to approve payments of up to $100,000 from UOW scholarship accounts.

17 5 July 2009 Vice-Principal (Administration) Minor amendment to delegation 37.03 change “Spatial Analysis Licence Agreements” to “Spatial Data Licence Agreements”.

18 28 September 2009 Vice-Principal (Administration) Remove the redundant title of Executive Dean, Health & Behavioural Sciences. The new position of Pro Vice-Chancellor (Health) is already captured in Band A within the generic Pro Vice-Chancellor position.

Amend the cross reference to the misconduct delegations in delegation 28.03: should read 53.01 and not 51.01.

Change Academic Services division titles in Band C as follows:

1. From Head Systems, Planning and Reporting to Head, Centre for Academic Systems and Resources;

2. From Head Career’s Service to Head, Career’s Central

3. From Head SEDLOs to Head, Student Support Advisors.

Change the list of Admin Assistant positions in Band B to “Administrative Assistants to members of the Senior Executive”.

Change positions titles of Dean and Business Manager of Graduate School of Business to Dean and Business Manager of Sydney Business School, University of Wollongong in Bands A and B respectively.

19 9 October 2009 University Council Add the following positions to Band B: Faculty Officer, Faculty of Law; Faculty Executive Officer, Faculty of Education.

Add Executive Officer, Shoalhaven Campus to Band C.

Add Director Research Student Centre to delegation 32.02.

Add the following delegations to the Research Agreement Section 36.00:

1. Indemnity agreements for Human Research Ethics Committee review of commercially sponsored research using industry standard documents developed by Medicines Australia in collaboration with State and Federal agencies; and

2. Agreements with external parties outlining conditions associated with having research proposals reviewed by Human Research Ethics committees.

Amend research misconduct penalties in line with the amended Research Misconduct Policy.

In Band C, ASD delegations, delete “Head of Equity and Diversity” and add “Head, Student Support & Peer Learning”.

Move the position “Director, Performance Indicators Project” from Band C to Band B.

Move and rename the position “Manager, Planning Services” in Band C to “Director, Planning Services” in Band B.

Add “Business Manager, Faculty of Science” to Band C.

Amend “ARD Senior Managers” in Band C to “ARD Managers” to catch managers with staffing approval delegations.

Add Business Manager and Marketing Manager positions from Accommodation Services, Chief Operation Officer, SMART Infrastructure Facility and the Director, EED to Band B.

Add the OIC Manager, Print and Distribution Services and the Deputy Director and Business Manager positions from the Centre for Health Services Development to Band C.

Add the positions of Director, SMART Infrastructure Facility and Executive director, IHMRI to Appendix 2.

20 4 December 2009 University Council Amended 26.10; 27.07; 27.08; 27.09 in line with amendments to the Course Progress Policy.

Amended 16.01; 16.02; 16.03 in line with amendments to the Attraction and Retention Policy.

21 7 December 2009 Vice-Principal (Administration) Rename “Manager Academic Services Division Management Unit” in Band B to “Academic Services Division Executive Officer”.

22 5 February 2010 University Council Assign Band C Delegations to the position of Operations Manager, at IHMRI

Assign Band D Delegations to the position of Administration Officer, at IHMRI.

Amend the List of Heads of Academic Units, deleting previous academic unit nomenclature and inserting current academic unit titles.

Amend references to the previously named Graduate Business School with the Sydney Business School, University of Wollongong.

23 16 April 2010 University Council Add Senior Deputy Vice-Chancellor to list of Senior Executive Positions; amend references to DVC-O to SDVC.

Amend references to PVC-I to DVC-I.

24 11 June 2010 University Council Amendments to UOW Standard on Courses, Sections 29 and 31.

25 6 August 2010 University Council Amendments to delegate to SMART Infrastructure Facility; amendments to 2.05 and 2.06; amended Section 47 and 48; and banded delegations to Executive Officer operations.

26 6 August 2010 University Council Amendments to delegate to SMART Infrastructure Facility; amendments to 2.05 and 2.06; amended Section 47 and 48; and banded delegations to Executive Officer operations.

27 15 October University Council Addition of Whole Body Transfer Delegation.

Addition of 2 clinical placement facilitators under Delegation Band D.

28 7 January 2011 Vice-Principal (Administration) Deletion of reference to rescinded policies.

Deletion of references to Personnel Services, replaced with Human Resources.

Substitution of Research Institute with Research Strength.

29 4 February 2011 Vice-Principal (Administration) Amend 2.06 & 2.05 substituting Operations. Manager ARD with Operations Manager, Client Service ARD.

30 4 February 2011 University Council Resolution 2011/11; add Dean of Research to 2.07; 15.02; 36.06; 36.07.

Move Shoalhaven Campus GSM Officers to Delegation Band C.

Add Delegation 50.02; WCA policy approvals.

31 22 February 2011 Vice-Principal (Administration) Substitute references to WUC and WCA with UOW College.

32 19 April 2011 Vice-Principal (Administration) Substitute references to International Linkages Policy with International Alliances Policy.

33 20 April 2011 University Council Amend section 35, contract approvals related to the Innovation Campus.

Amend section 52, campus access and order.

Add Innovation Campus officer and AIIM COO.

34 17 May 2011 Vice-Principal (Administration) Add Faculty Business Manager to Band B.

35 14 October 2011 University Council Amendments to financial delegations.

Addition of 25.05.

36 14 November 2011 Vice-Principal (Administration) Change the title of Chief Technology Officer to Director, Information Technology Services Division.

37 22 November 2011 Vice-Principal (Administration) Remove references to Pro Vice-Chancellor (Research) as the position no longer exists.

38 2 December 2011 University Council Additions to the Prizes delegations to ensure consistency with the Student Awards and Prizes Policy.

Minor amendments to clarify conferral delegations.

Minor amendments clarifying that the expenditure delegations include multiyear service procurement contracts.

Changes to the General Contracts and Agreements section of the contract delegations to: introduce a laddered set of delegations for contracts for the provision of UOW services based on the total value of the contract; to ensure building construction contracts match expenditure delegation amounts; to introduce non research confidentiality agreements, to delete (35.12) as teaching agreements are covered by delegation 35.01 and a high level student placement delegation is no longer appropriate and to expand commercial activities delegations up to $500,000 to all members of the Senior Executive.

39 16 January 2012 Vice-Principal (Administration) Change the name of the Buildings and Grounds Division.

40 31 January 2012 Vice-Principal (Administration) Legal Counsel replaced with Director, Legal Services.

Foreman, Joinery deleted from Band D.

Associate Head, School of Nursing, Midwifery & Indigenous Health deleted from Heads of School list.

41 10 February 2012 University Council Addition of Delegations to Dean of Academic Programs – INTI Malaysia.

42 15 February 2012 Vice-Principal (Administration) Replaced references to Education Centres with Campus (other than Wollongong).

43 13 April 2012 University Council Amended Conferrals delegation, amended Research Contract Delegation spending limits, amended IT Delegations regarding release of UOW data.

44 22 June 2012 University Council Amended UAC admissions delegations.

Amended Honours admissions approvals.

Amended Policy approval delegations.

Added SMART Business Development Manager Band C.

45 6 September 2012 Vice-Principal (Administration) Amend Delegation Band D IMHRI. Administration Officer changed to Administration Co-ordinator.

46 11 October 2012 Vice-Principal (Administration) Delete references to Operation Manager, ARD and Team Leader, Client Service from 2.05 and 2.06.

47 19 October 2012 University Council Consequential amendments arising from Treasury Policy and related policy instruments.

48 7 December 2012 University Council Amendments arising from approval of Student Conduct in Residences Policy.

Amendments arising from restructure of Council Committees (50.01).

49 8 December 2012 Vice-Principal (Administration) Replacement of DVC (A) with DVC €.

50 18 December 2012 Vice-Principal (Administration) Replacement of DVP (F&IT) and Associate Director Financial Services with Chief Finance Officer and Director Financial Operations.

51 8 February 2013 University Council Delegations for Executive Deans given to Band A and relevant individual delegations required for the faculty restructure. (effective 8 April 2013)

Consistent HR delegations for Executive Deans for positions up to level C for academic staff and level 9 for general staff.

Faculty Executive Manager roles titles consistently.

Faculty Finance Officers retitles as Faculty Management Accountants.

Delegations for the Executive Directors of SMART, IHMRI and Early Start Set at Band B.

Delegations for the Executive Director of AIIM set at Band A.

Update the changes of name from Administrative Committee to the Finance and Resources Committee.

52 7 June 2013 University Council Change of title from VP(A) to CAO (effective 19 August 2013).

Re-alignment of CFO and VP(A) delegations.

Additional IHMRI Technical Services Manager to Band D.

Amendments to Conferral Delegations.

Amendments to Policy approval Delegations.

53 30 August 2013 University Council Alignment of Financial Delegation Amounts.

Changes to Head of School Delegations.

Insertion of International, Domestic, cross institutional and non-award tuition fee delegations.

Insertion of student administrative charges delegation.

Inclusion of Director, Electron Microscopy in Band B.

Changes to International Portfolio position titles.

Changes to Education Portfolio position titles.

54 25 October 2013 University Council Addition of Student Placement Agreement Delegation, no fee licence agreement approvals, and delegations regarding trademarks.

Senior Managers PMC added to Band C.

Band D Research Director Positions Specified.

55 6 December 2013 University Council Addition of Research management positions to Band B and Band C.

56 7 February 2014 University Council Addition of Manager, Student Mobility.

Replacement of Director, Research Student Centre with Manager, Research Student Centre.

Changes to Employment Delegations.

57 3 April 2014 Chief Administrative Officer Position nomenclature changes.

58 11 April 2014 University Council Consequential amendments arising from amendments to General Course Rules.

Consequential amendments arising from the introduction of the Standards for the Finalisation of Student Results.

Deletion of Student Recruitment Operations Manager.

Addition of Director ANCORS to Band B.

Addition of School Managers to Band D.

59 20 August 2014 Chief Administrative Officer ‘Vice Chancellor and Principal’ retitled Vice Chancellor.

Sub Dean retitled Head of Students.

Dean of Students retitled Student Ombudsman.

60 22 August 2014 University Council Director, UniAdvice removed from Band A.

Academic Registrar retitled Director, Student Services Division and Academic Registrar’s Division retitled Student Services Division (SSD).

Addition of the following to Band B:

• Director, Australian Steel Manufacturing Hub;

• Director, IPRI;

• Director, Business Improvement and Assurance;

• Director, ISEM; and

• Director, Governance and Legal Division.

Add Governance and Legal Division (GLD) Senior Managers to Band C.

Add Managers, Advancement Division to Band C.

Head of Students moved from Band B to Band C.

61 5 December 2014 University Council Update the General Principles of Delegation and the delegations retained by Council.

Reallocate Senior Deputy Vice Chancellor (SDVC) delegations, effective 1 January 2015.

Retitling of existing senior executive positions, effective 1 January 2015, as follows:

• Deputy Vice-Chancellor (Education) to be re-titled: Deputy Vice-Chancellor (Academic);

• DVC (International) to be re-titled Deputy Vice-Chancellor (Global Strategy); and

• DVC (Research) to be re-titled Deputy Vice-Chancellor (Research and Innovation).

Replace Information Technology Services (ITS) with Information Management & Technology Services (IMTS).

Add Chief Operating Officer Early Start to Band B.

62 1 January 2015 University Council Implementation of reallocation of SDVC delegations and implementation of retitling of senior executive positions, as approved by Council on 5 December 2014.

63 6 February 2015 University Council Major review and restructure of Policy.

Research Student Centre renamed Graduate Research School.

Associate Librarians renamed Associate Director, Library.

Senior Manager, Business Solutions renamed Senior Manager, Academic Administration.

Changes as a result of the revised Course and Subject Approval Procedures.

64 16 February 2015 Vice Chancellor Changes as a result of the new Admissions Rules, Admissions Procedures and amended Credit for Prior Learning Policy, effective 1 April 2015.

Amendments to delegation Bands:

• Director, Institutional Research and Government Reporting inserted under Band B;

• Business Development Manager, SMART Infrastructure Centre under Band C renamed Research Operations Manager, SMART Infrastructure Facility; and

• Quality Assurance Manager under Band C removed.

Minor amendment to 28.02 and 28.11 (now 28.12), and insertion of new delegation at 28.03.

Project Manager, Innovation Campus replaced with Director, Commercial Developments Unit.

65 1 April 2015 Vice Chancellor Implementation of changes as a result of the new Admissions Rules, Admissions Procedures and amended Credit for Prior Learning Policy, as approved by the Vice Chancellor on 16 February 2015.

66 1 May 2015 Vice-Chancellor Amendments to delegation Bands:

• Director Financial Operations moved from Band B to Band A;

• Director, Commercial Developments Unit inserted under Band B;

• Director, Employment Equity and Diversity and Director, Legal Services removed from Band B;

• Director, Performance Indicators Project renamed Senior Manager, Information Management Unit; and

• Research Director, SMART Infrastructure Facility inserted under Band B.

New delegation to approve Domestic Postgraduate Tuition Awards (2.09).

Remove delegation 10.2 (student hardship scheme; superseded by other scholarship programs).

Reorder section 14.00 (Appointment & Employment) by seniority of positions and insert 14.03 and 14.04.

Insert Line Manager under 16.08 and 16.14.

Replace Head of School with Executive Dean in 28.09 to reflect the General Course Rules.

Insert Chair of the Thesis Examination Committee under 28.14, to reflect the General Course Rules.

New delegations inserted under 30.00 (Prizes, Awards, Grants and Scholarships) to better reflect grants and scholarships and their conditions.

Remove Manager, Graduate Research School from 30.05.

Update delegate in 31.03 to Vice Chancellor to reflect Course and Subject Approval Procedures.

Pay & Benefits Team Leader renamed Manager, Recruitment under 35.14.

Replace the acronym ‘CRC’ with ‘external research centre (including CRC’s)’.

Insert new delegation (47.04) to recognise the Use of University Name by Third Parties Policy.

Insert new delegation (51.05) to recognise academic code, standard and policy approval (major amendments).

Amend 54.19 to remove extensive reference to penalties under the Student Conduct in Residences Policy, which are instead set out in that Policy.

Insert new section (56.00) on Gift Acceptance.

Version Control Table moved to the new ‘Schedule 7’.

67 1 June 2015 Vice Chancellor GLD-GOV-POL-001 renamed UOW-POL-004.

Replacement of ‘Director, Innovation Campus’ with ‘Director, Commercial Developments Unit’ under the Campus Access and Order Rules related delegations.

Insertion of Senior Manager, Innovation & Commercial Research to delegation 35.28.

68 9 October 2015 Council Updates to address requirements of the Student Accommodation Project Agreement between UOW and Living & Learning Custodians Pty Limited.

Insertion of ‘Accommodation Deed’ and University Representative, Accommodation Deed’ under ‘Definitions’.

Insertion of ‘University Representative, Accommodation Deed’ under Appendix 1 – Delegation Band A.

Insertion of new delegations 10.09-10.12 under the Financial Delegations.

Insertion of a new section under the ‘Miscellaneous Delegations’ titled ‘Student Accommodation’ (section 57).

69 2 December 2015 Vice Chancellor Update to titles of positions in the Deputy Vice Chancellor (Academic) portfolio across Bands A to D.

‘Student Ombudsman’ moved from Band A to Band C.

Removal of ‘Assistant Director, Facilities Management Division’, ‘Director, Woolyungah Indigenous Centre’, ‘Director, Business Analysis and Learning Analytics’ and ‘Executive Director, Higher Education Research and Policy Institute’ from Band B.

‘Head, Shoalhaven Campus’ moved from Band B to Band C.

‘Manager, UOW Campus (other than Wollongong)’ and ‘Executive Officer, Shoalhaven Campus’ removed from Band C.

Addition of ‘Chief Operating Officer, Sydney Business School, University of Wollongong’, ‘Manager, Academic Quality and Policy, Academic Quality and Standards’, ‘Senior Manager, Graduate Career Development and Employability’ and ‘Senior Manager, Woolyungah Indigenous Centre’ to Band C.

‘Manager, Enrolment and UAC Admissions’ and ‘Domestic Admissions Coordinator‘ renamed ‘Manager, Admissions’.

‘Manager, International Student Recruitment’ renamed ‘Manager, International Recruitment and Admissions’.

‘Assistant Manager, International Student Recruitment’ renamed ‘International Admissions Coordinator’.

Insertion of ‘Executive Dean’ as a delegate under delegation 4.05.

Deletion of delegation 7.10 due to change in organisational structure.

References to the UOW (Academic Staff) Enterprise Agreement, 2011 updated to the 2015 Agreement.

References to the UOW (General Staff) Enterprise Agreement 2010 updated to the 2014 Agreement.

Update to employment delegations to rearrange references to ‘outside policy’ and remove references to ‘within policy’.

Deletion of delegation 21.09 due to policy rescission.

Amendment to delegation 22.03 due to policy rescission and introduction of new guideline.

Insertion of new delegations at 25.04 and 25.05

Changes to Admissions delegations 26.05, 26.06, 26.08 and 26.09. Deletion of delegations 26.19, 26.20 and 26.22, and amendment to 26.21 (now 26.19), due to changes arising from the Admissions Rules.

Amendment to 27.01 to replace reference to ‘week 2’ with ‘census date’ and amendment of delegates.

‘Head of Students’ inserted as delegate under 27.02.

Amendment to 27.15 to specify Associate Deans.

Insertion of new delegation at 28.10, in relation to mandatory reporting to APHRA.

‘Associate Dean’ inserted as delegate under 28.11 (now 28.12).

Changes to Course and Subject Approval delegations to simplify section and updated as per revised Standard on Courses (amendment to 31.02 and deletion of 31.04).

Insertion of new delegations at 33.04-33.08.

‘Expenditure’ replaced with ‘income’ for delegations 35.04-35.07.

Reference to ‘but without specified financial commitments’ removed from delegation 35.17.

Insertion of Band B and Band C as delegates under delegation 50.06.

Amend delegation 51.09 and 51.10 to provide for rescission of procedures and guidelines.

Insertion of ‘Deputy Vice Chancellor’ as a delegate under delegation 51.09.

Insertion of ‘Director, Advancement Division’ as a delegate under delegation 56.01.

70 4 December 2015 University Council Insertion of a new delegation at 55.02.

Insertion of a new delegation at 52.02.

Insertion of new delegations in relation to Political Donations (25.06 to 25.10).

Amendment to 26.19 to provide for the Vice Chancellor, Deputy Vice Chancellors and Executive Deans to readmit a student after exclusion, following amendment to the Admissions Rules.

71 24 February 2016 Acting Vice Chancellor Amendment to IHMRI related position titles under delegation Bands A to D.

‘Chief Operating Officer, Early Start’ renamed ‘Chief Executive Officer’.

Addition of delegate of ‘Dean of Research’ to 26.16.

Amendment to delegation 31.08 and addition of delegations 31.09 and 31.10.

72 22 April 2016 University Council Deletion of delegation 34.03 and replaced with new delegations 34.03 to 34.06, as a result of the introduction of the new Collaborative Delivery of a UOW Course Policy and associated procedures. The former 34.04 to 34.07 has been renumbered 34.07 to 34.10.

Major amendment to sections 48 and 49 under Schedule 6, as a result of the introduction of the new Marketing, Media and Communications Policy and Social Media Marketing Policy.

73 19 August 2016 University Council Insertion of delegations 35.35 to 35.38, in relation to student recruitment agent contracts and Co-curricular Recognition Program agreements.

74 7 October 2016 University Council Changes relating to new Teaching and Assessment policy suite to replace Code of Practice – Teaching and Assessment: Insertion of delegations 25.11, 25.12, 25.13 in relation to teacher qualifications. Addition of new section under Schedule 3 – Academic Delegations in relation to Subject Delivery, and re-numbering of entire section. Addition of new delegations 28.01, 28.02, 28.03 in relation to Subject delivery, and 29.16 – 29.23 in relation to Assessment.

75 18 November 2016 Vice-Chancellor Amendments to Band B, Band C, and Band D delegates in line with updated nomenclature; amendments arising from revisions to the Student Conduct in Residences Policy; minor amendments to 35.16; 37.06; 27.09; 26.08; 35.38; 26.12; and Section 48.

76 1 March 2017 University Council Addition of delegations 29.07 and 29.06 regarding appointment of HDR examiners. Amendment to delegation 29.08 regarding approval of thesis outcomes.

77 11 August 2017 Vice-Chancellor Amendment to 26.05 to delete Director, Regional Campuses and Student Diversity as this position no longer exists. Confirmation from Director, Academic Quality & Standards and Director, Student Services Division that, in accordance with Admissions Rules and Admissions Procedures, Faculties will be responsible for admissions decisions relating to students at regional campuses.

Further to the amendment of 26.05, deletion of delegation in 26.09 (and renumbering of subsequent clauses) as offers of admission for onshore campuses other than Wollongong are covered under 26.08.

To clarify delegations of authority in respect of Heads of School by adding a definition for Head of School in the Definitions Table and transferring the phrase “Head of School: For the purposes of this policy delegations accorded to Heads of School also apply to the Dean of Law, Dean of Medicine, and Dean of Sydney Business School” to this table from where it previously appeared in Band B.

Amendments to Definitions Table, Schedules 2 and 3 to provide relevant academic decision-making as a consequence of the proposal to allow GRS and AIIM to offer courses and subjects to firstly add “Dean of Research” as a delegate for relevant Employment delegations (Schedule 2) and Academic delegations (Schedule 3). Secondly, to add “Associate Dean (Graduate Research)” as a delegate for relevant Academic delegations (Schedule 3). Thirdly, under the new subheading “Head of School” found within the Definitions Table to add “Executive Director, AIIM” to recognise that this role has responsibility for academic delegations accorded to Heads of School in relation to courses offered by AIIM.

Amendments to Band B to firstly add “Director, CABAH” to recognise appropriate officer for Band B delegations. Secondly to delete the words “of the Faculty” from the position title “Associate Dean of Faculty” so that it reads “Associate Dean” to allow for the inclusion of “Associate Dean (Graduate Research)” within that definition for Band B delegations.

Amendments to Band C to firstly add “Chief Operating Officer, CABAH” to recognise appropriate officer for Band C delegations. Secondly to delete “Administrative Coordinator” from Band C delegations as a result of the redundancy of the role.

Addition of “Finance Officer” to Band D delegations to recognise appropriate officer in respect of IHMRI financial delegations to the value of $5,000 for Band D delegations.

Amendments to 12.05 to firstly extend timeframe of delegation for direct appointment to continuing or fixed term vacant professional services staff positions, up to Level 8/9, from 9 months to 12 months, to provide consistency with equivalent delegation for academic staff positions (see 12.03). Secondly to replace delegation “Executive Dean” with “Band A Delegates” to recognise filling of professional services staff positions outside of Faculties.

Change to wording of 54.14 to align with 54.07 and with the provisions of the Student Conduct Rules.

78 7 November 2017 Vice-Chancellor Re-alignment of positions in Band B and Band C; amendment to Clause 27.16 to remove “or a campus location”; and addition of new clause 27.17 “Determine that staffing and resourcing levels are insufficient to allow students to be enrolled in a subject for a campus location” to reflect responsibilities under the revised DVC(A) and new DVC(HC) portfolios.

79 1 January 2018 University Council Addition of delegation 29.22 (Approve an examination being conducted at a different location to the campus where classes for that subject have been held) to reflect amendments to Examination Rules.

80 19 December 2017 Vice-Chancellor Consequential amendments to Schedule 5 as a result of the review of the IMTS policy suite approved by University Council at its meeting on 9 December 2016.

81 16 February 2018 University Council New delegations added to:

• Employment delegations – the establishment, and disestablishment, of senior executive positions are approved by Council, while appointments, and reappointments, of such positions are approved by the Vice-Chancellor. Deputy Dean added to specific delegation regarding teaching staff qualifications and equivalence of experience.

• Financial delegations – specified delegates in relation to international student tuition fee refunds.

• Academic delegations –Deputy Dean added to specific delegations.

• Miscellaneous delegations – specified delegate in relation to the approval, or amendment, of UOWD Policies required by UOW.

New delegates added to:

• Band A – Executive Director (Global)

• Band B – Deputy Dean. This new position has also been added to specific employment and academic delegations.

• Band C – Manager, Transnational Educations.

• Band D – the Collection Manager, University of Wollongong Art Collection.

Existing delegates deleted:

• Director, Transnational Education and Alliances.

• Director, International Engagement and Coordination

82 29 March 2018 Vice-Chancellor Minor amendments to:

• Employment delegations and relevant definitions – relating to approval of appointment and salaries of Acting Heads of School / Associate Deans; approval of Higher Duties Allowance and Attraction and Retention Allowances.

• Academic delegations – relating to Admissions and the waiver of English language proficiency requirements.

• Contract and Agreement delegations – relating to Research Grant Contracts.

New delegates added:

• Band B – Director, Woolyungah Indigenous Centre.

• Band C – Corporate Services Manager, IHMRI.

Existing delegates renamed, replaced or deleted:

• Band B – renamed “Science Centre” to “Science Space”.

• Band B – replaced “Director, Global Challenges” with “Executive Director, Global Challenges Program”.

• Band C – replaced “Research Strategy Leader, Global Challenges” with “Director, Global Challenges Program”.

• Band C – deleted Senior Manager, Woolyungah Indigenous Centre.

83 19 April 2018 Vice-Chancellor • Band C – replaced “Director, Global Challenges Program” with “Program Director, Global Challenges Program”.

• Amendments to Schedule 1 – Financial Delegations, regarding the scope and delegates authorised to make transactional decisions regarding fee-related matters.

84 15 June 2018 University Council New financial delegations added to General Expenditure to allow the Vice-Chancellor to approve budget and expenditure variations up to a limit of $5 million and within the scope as approved by University Council.

85 10 July 2018 Vice-Chancellor New delegates added:

• Band A – Deputy Dean of Science, Medicine and Health

• Band B – Portfolio Executive Manager; Director; ARC Industrial Transformation Training Centre for Advanced Technologies in Rail Track Infrastructure, and Director, Australian Health Services Research Institute.

• Various delegates relating to the Deputy Vice-Chancellor (Academic) Portfolio to reflect organisational structure and titles.

Minor amendment to clarify Higher Degree Research approval.

86 10 August 2018 University Council • Amendment to delegation 31.01 and 31.02 to delegate approval of student awards and prizes to Director, Student Services Division, including subsequent renumbering of Section 31.

• Amendment to section 51 to delegate approval of new and amended academic Policies, Standards and Codes, including their rescission, to the Vice-Chancellor on recommendation by Academic Senate (51.05)

87 12 October 2018 University Council New delegations and amendments made in relation to the digital issuance of academic documents via My eQuals as per the Conferral and Issuance Policy. References to Standard on Courses replaced with Conferral and Issuance Policy.

88 7 December 2018 University Council New delegation 27.20 added to reflect existing General Course Rules provision: “Approve conditions on a students’ registration”.

89 15 February 2019 University Council New delegation 27.21 added to reflect amendments to General Course Rules regarding suspension, exclusion or expulsion of a student from the University following a risk assessment. Access to Information Policy was also rescinded by Council and reference to it was removed from the Delegations of Authority Policy as a consequential amendment.

90 12 April 2019 University Council New and amended delegations relating to Student Services and Amenities Fee to clarify the administrative process.

New delegation 32.11 relating to approval processes for executing an agreement between the University and a partner Higher Education institution to establish a joint or dual Doctor of Philosophy.

91 8 July 2019 Vice-Chancellor Wide range of improvements to the Delegations of Authority Policy to reflect structural changes and codifying practices relating mainly to the Chief Administrative Officer portfolio and the Deputy Vice-Chancellor (Academic) portfolio.

92 29 July 2019 University Council Changes to Schedule 3, section 29, Schedule 1, Section 2 and Schedule 3, Section 32 Resultant from changes to Standards for the Finalisation of Student Results and to 26.15 Approval of Credit for Prior Learning.

93 11 November 2019 Vice-Chancellor Minor amendment to Delegations Band B and Delegations Band C including moving the Operations Manager, Learning, Teaching & Curriculum from Band C to Band B.

94 11 October 2019 Vice-Chancellor Amendments to reflect:

• Council approved changes to Senior Executive positions;

• Realignment of existing delegations in relation to the new portfolios of the Senior Deputy Vice-Chancellor, Deputy Vice-Chancellor (Education) and Chief Operating Officer; and

• New and amended Academic Delegations (Schedule 3) relating to the revised Coursework Rules and Admission Rules suite.

95 11 October 2019 Vice-Chancellor Amendments to reflect Realignment of Existing Delegations for the Senior Deputy Vice-Chancellor and Deputy Vice-Chancellor (Education) delegations as per Council approved changes to Senior Executive positions.

Amendments to position titles relating to the Deputy Vice-Chancellor (Health and Communities) portfolio as per SDVC portfolio.

96 20 January 2020 Vice-Chancellor Amendments to reflect new delegate – Dean of Graduate Research as an outcome of the Review of the Graduate Research School. This new position has been added to all the delegations regarding oversight of Higher Degree Research.

97 14 February 2020 University Council Amendment to delegation 12.01 to remove “excluding Senior Executive positions”.

98 12 June 2020 University Council Addition of new delegation 51.08 authorising Vice-Chancellor to approve urgent amendments to policies, codes and standards.

99 8 July 2020 Vice Chancellor Amendments to reflect:

• Inclusion of Executive Director AIIM to the definition of Executive Dean to have delegations equivalent to those currently held by Executive Dean, and, as well as Band A delegations.

• Current roles and titles within RAID and the Innovation and Commercial Research Unit

• Removal of delegation 22.04 which refers to the rescinded Supplementary Funding for External Courses and Conferences Guidelines

• New delegate Director of Student Recruitment to have delegation Band A, following the establishment of the new Student Recruitment Division

• Change in title from Director, Student Services to Director, Student and Accommodation Services to reflect retitling of this position following the establishment of the new Student and Accommodation Services.

• New delegate Director, Molecular Horizons Research Institute, be added to Delegation Band B as an outcome of the establishment of the UOW Molecular Horizons Research Institute

• Amendments to reflect the names of the two new faculties: Faculty of Business and Law and the Faculty of Humanities, Arts and Social Sciences and titles of delegates pertaining to those two faculties.

• Removal of Deputy Dean, Faculty of Law Humanities and the Arts as this position no longer exists.

100 1 December 2020 Vice-Chancellor Amendments to reflect:

• Updated position titles to reflect the Human Capital Management (HCM)

• Additional delegate, Level 10 Operations Manager, to Band B

• Additional delegates, Senior Industry Research Manager and Industry Research Manager, to Delegation 38.03

• A correction to a reference in Delegation 39.01

• Updated position titles for the School of Medicine in Delegation 36.14

101 12 February 2021 University Council Creation of new delegations relating to:

• Visiting and Honorary Academic appointment (Section 15.00)

• Crisis management (Section 46.00)

• Data governance (Section 43.00)

102 17 March 2021 Vice-Chancellor Amendments to reflect:

• Change in position title in Band B from Chief Operating Officer AIIM to Business Manager AIIM;

• Addition of new delegate, Chief Operating Officer ARC Centre of Excellence for Electromaterials to Band C

• Updates to Band A, Band B and Band C resulting in changes in position titles, new leadership roles and transferring of responsibilities relating to the SDVC portfolio

• Addition of new delegate Director, Graduate Research School to Band B and replacing position title in Sections 2.13, 37.03, 38.02 and 38.05

• Addition of three delegates: Associate Director, Client Products & Services IMTS, Associate Director, IMTS Infrastructure Services, and Contract and Procurement Manager IMTS to Delegation Band B to reflect changes in position titles and responsibilities.

103 9 April 2021 Council Amendments to Section 32.00 Course and Subject Approvals to reflect revised Course and Subject Approval Procedures – New Offerings and Discontinuations including:

• Creation of new delegation 32.01

• Amendment to renumbered Clause 32.02

• Amendment to Clause 32.09.

104 1 June 2021 Vice-Chancellor Amendments to reflect change in title from Dean of Sydney Business School to the Dean of Business in Definitions and Band B.

The addition of new delegate Chief Operating Officer, Sydney Business School to Band D.

Amendment to Regional Campuses Managers in Band D to include Sydney CBD.

Changes in position titles in Clause 36.36 pertaining to the approval of commercial research activities (including commercialisation) to the value of $250,000.

The removal of Manager, Student Research Centre in Band C as this position no longer exists.

The addition of new delegate Executive Director, Dementia Training Australia to Band B.

Changes in position titles in Delegation Band B and several academic delegations pertaining to Associate Dean (Education) including: 27.02; 29.08; 29.15; 29.19-29.26.

105 11 June 2021 Council Amendment to Section 16.00 Promotions, Reclassifications, Increments, Allowances and Probation including the creation of new delegation 16.09.

Removal of delegation 50.01 as a consequential amendment following the rescission of the Web Management Policy.

106 24 September 2021 Vice-Chancellor Amendments to reflect the addition of two new Dean positions: Dean of Researcher, Development and Integrity and Dean of Research, Knowledge Exchange and Translation to be added to Band A. Director Research, iAccelerate also be added to Band A.

Amendments to position titles and delegations to positions within the Student Services and Accommodation Division.

Amendments to reflect the transition of the Safe and Respectful Communities (SARC) from the Chief Operating Officer portfolio to the Senior Deputy Vice-Chancellor’s portfolio. These include changes to Band B, Band C, and Misconduct Delegations, and replacing Director SSAD with SDVC Portfolio Executive including the addition of the position of Senior Manager, SARC to the SDVC portfolio.

Administrative amendments to: the change of Committee name from Finance and Resources Committee to People and Culture, Finance and Infrastructure Committee; Clause 5.14; and the removal of the definition for University, Representative, Accommodation Deed.

107 5 November 2021 Vice-Chancellor Amendment to reflect the addition of Collection Manager, UOW Art Collection to Delegation 57.01.

108 8 April 2022 Council New delegation 36.37 Approve/accept non research related grants/funding

109 8 June 2022 Vice-Chancellor Amendments to reflect the realignment of Senior Executive portfolios; Council Committee References; removal of disestablished positions; updates to position titles in the Student and Accommodation Services Division (SASD); and to position titles and delegations within the Senior Deputy Vice-Chancellor portfolio.

110 7 October 2022 Council New delegation 33.04. Signing submissions for research related funding, after taking advice from the Research & Innovation Division and/or Human Resources & Financial Services (as required), where the value of the submission less than or equal to $500,000 in total.

Amendment to delegation 30.05 Authority to preside at UOW graduation ceremonies removing the Chief Operating Officer and adding the Executive Dean.

111 5 December 2022 Council Updates following internal KPMG Audit, efficient risk-based decision-making in line with the University’s Risk Appetite Statement including - Rationalisation of clauses and increased approval thresholds, change of bands from A,B,C and D to 1,2,3 and 4 to align with HR system. Merging of clause 36.19 and 36.20 (combined as 36.19). These are related activities with the same delegate.

Deletion of clause 34.02 and addition of delegation 36.22 (e) to ensure coverage of power of attorney.

Merging clause 37.06 and 37.07 (combined as 37.06) related activities with the same delegates. Delegates have been updated in line with role restructures.

Merging clause 38.01 and 38.02 (combined as 38.01). Now includes both staff and student research undertakings and updated delegates in line with role restructures.

Merging clause 38.07 and 38.08 (combined as 38.07). These are related activities with the same delegate. Clause 36.22 to 36.26 (combined as 36.22 (a) to (e)).

112 6 December 2022 Vice-Chancellor Minor amendments to the DVC(A&SL) portfolio including:

• reinstating three positions in the Library Division and one in the office of the DVCA under Delegation Band B, which had been inadvertently

removed;

• removing the reference to UOW/UOW College students in clause 52.12;

• a consequential amendment to clause 26.03 to include additional delegated authorities for the approval of UOW Course admission requirements; and

• consequential amendments to the Coursework Rules section of the DOA as approved by Academic Senate.

113 28 March 2023 Vice -Chancellor Amendments to reflect structural changes, creation of Division of Student Life and Student Administration Services Division

V114 12 June 2023 Vice-Chancellor Minor amendments to reflect structural and title changes, changes to approval of administrative policy amendments and changes to Privacy Policy and Privacy Management Plan.

V115 18 June 2023 Vice-Chancellor Minor change to delegation 26.29 replace Student Ombudsman with Senior Manager Complaints Management Centre

V116 15 July 2023 Vice Chancellor Addition of section Execution of Documents in section 5 and change of delegate in 38.05 as approved by Council at April 2023 meeting.

V117 22 July 2023 Vice-Chancellor Consequential amendment to align with updated Student Academic Consideration Policy approved on 28 March 2023 to be effective Spring/Trimester 3 2023.

V118 18 August 2023 Council Addition of new research funding delegation lower level $200,000, amendments to travel and entertainment delegations to align with current practice, minor amendments to bands to align with practice.

V118.2 4 October 2023 Vice-Chancellor General Counsel added to Delegation 3.02.