Status and Details

Status and Details

This page contains information about the status, approval and implementation of this document, contact details for the relevant Unit Head and document author and, on the right, a brief summary of changes between this and the previous version.

IT Acceptable Use Policy

Show Field Notes
Status Current Indicates if this version of the document is in effect (Current), yet to come into effect (Future), or expired (Historic).
Effective Date 13th December 2023 This is the date on which this version of the document came into effect.
Review Date 13th December 2028 The next review of this document is scheduled to commence on this date.
Approval Authority University Council The noted authority approved this is version of the document.
Approval Date 13th December 2023 This is the date on which this version of the document was approved by the authorised authority.
Expiry Date Not Applicable This is the date on which this version expires. It may still apply, conditionally, after this date.
Responsible Officer Ray Coury
Chief Information Digital Officer
The position responsible for monitoring the effectiveness of a policy document and its review.
Responsible Executive Adam Malouf
Chief Operating Officer and Vice-President Operations
The position with overarching responsibility for ensuring implementation of, and compliance with, the policy document.
Enquiries Contact Information Management and Technology Services
+61 2 4221 3000
General enquiries should be directed to the officer/area listed.

Summary of Changes from Previous Version

This is the first document to be published in the University's new Policy Library. It is basically equivalent to the document that was approved and effect at the time the migration occurred, except for the numbering system and references, which have been updated to align with the new formatting and current requirements.

Version Control and Change History

Date Effective - Approved By - Amendment

1 - 1 July 2004 - Vice-Chancellor - Policy converted into new ITS policy format. - Addition of point re subverting restriction or accounting controls in Section 4 (point 8).

Revised compliance statement to conform to the new Rules for Student Conduct. Compliance section under Administration and Implementation changed to include a reference to reimbursement to the University. Improved links to other policies. Revised software and electronic materials section in line with the Music, Video and Software Piracy Policy. Completed the “Rules Governing the Use of IT Facilities” as an appendix to this policy. These are an extraction of the adopted IT policies and replace the now obsolete “Rules governing the use of University computer facilities”. Removed appendix for email etiquette and rules governing the use of computer laboratories from this document.

2 - 1 September 2004 - Vice-Chancellor - ITPAC and IT Forum approved version.

3 - 15 November 2005 - Vice-Chancellor - Included p2p example under General Principles Point 8.

4 - 6 May 2009 - Vice-Principal (Administration) - Migrated to UOW Policy Template as per Policy Directory Refresh - Renamed the Rules Governing the Use of It Facilities as “Requirements Governing the Use of IT Facilities.”

5 - 9 March 2010 - Vice-Principal (Administration) - Future review date identified in accordance with Standard on UOW Policy.

6 - 19 March 2013 - Finance and Resources Committee - Revised and updated policies approved by Finance and Resources Committee.

7 - 4 November 2013 - Chief Administrative Officer - Updated to reflect title change from University Librarian to Director, Library Services.

8 - 30 January 2014 - Vice-Chancellor (VCAG) - Updated University nomenclature.

19 - 9 December 2016 - University Council - Major review of IT Policy suite.

10 - 1 May 2020 - Chief Operating Officer - Administrative amendment to update Senior Executive titles. 

11 - 21 August 2020 - Vice-Chancellor - Scheduled review of IT policy suite resulting in minor amendments.

12 - 9 February 2021 - Vice-Chancellor - Minor Amendments to reflect introduction of Data Governance Procedure and Data Handling Guidelines.

13 - 2 November 2022 - Vice-Chancellor - Minor changes to Section 4.