• Section 1 -  Purpose of Policy
• Section 2 - Application and Scope - Exclusions or Special Conditions
• Section 3 - Information
• Section 4 - Roles and Responsibilities
• Section 5 - Non-Compliance Procedures
• Section 6 - Making Material Available Online
• Section 7 - Supplementary Material
• Section 8 - Using Student Material
• Section 9 - Copyright Audits
• Section 10 - Definitions

Section 1 -  Purpose of Policy

(1) This Policy outlines how staff and student can comply with the provisions of the Copyright Act 1968 (the Act). It has the objective of reducing the University community’s exposure to risk, through compliance with statutory, commercial, and open licences.

Section 2 - Application and Scope - Exclusions or Special Conditions

(2) This Policy applies to all UOW staff, students, and persons employed by controlled entities in Australia only.

(3) This Policy replaces all previous Copyright Policies.

(4) The scope of this Policy is limited to specifying responsibilities and procedures regarding:

1. the use of third party copyright material for teaching, learning, research, or administrative purposes; and
2. any other use of third party copyright material not covered by the IT Acceptable Use Policy.

(5) This Policy does not cover first party copyright material. First party copyright material is covered by the IP Intellectual Property Policy.

Section 3 - Information

(6) Information about copyright basics is available on the library website and includes:

1. information about what you may copy for teaching purposes; and
2. information about what you may copy for study, research, criticism, or review Information about Subject Readings.

Section 4 - Roles and Responsibilities

(7) All staff and students must ensure that they understand and comply with the legal restrictions and obligations regarding the use of third party copyright material.

(8) All staff must read and understand relevant information provided on UOW's copyright website.

(9) Subject Coordinators are responsible for the copyright compliance of all third party copyright material supplied to students enrolled in their subject.

(10) All students must read and understand relevant information provided on UOW's copyright website. Students are entirely responsible for any copyright infringement resulting directly or indirectly from their own actions.

Section 5 - Non-Compliance Procedures

(11) The Copyright and Digitisation Officer will address compliance risks in the first instance.

(12) UOW disciplinary procedures may be applied where staff or students fail to comply with this Policy or the Copyright Act 1968.

Section 6 - Making Material Available Online

(13) Copyright law applies to online teaching materials, as well as print material.

(14) Online resources should not copied without:

1. permission from the copyright owner, or
2. a licence to use the material.

(15) Making copies of digital material is covered by the Act and the statutory education licence, and copies must only be made available via the Library’s Subject Readings facility.

(16) Digitised copyright material must not be made available on publicly accessible websites, as this could constitute a breach of the statutory licence, and thus infringe the rights of the copyright owner.

Section 7 - Supplementary Material

(17) Where it is possible and appropriate, staff must supply all unlicensed third party copyright material to students via Subject Readings.

(18) Subject Coordinators must implement procedures to ensure that all supplementary material supplied to students is copyright compliant.

(19) The Copyright and Digitisation Officer may conduct copyright compliance checks of the procedures used by the Subject Coordinator to achieve copyright compliance.

Section 8 - Using Student Material

(20) Student material is generally protected by copyright. Consequently, if staff members need to use a student's work, staff members must ensure that they keep adequate documentary proof that they have the student's permission.

Section 9 - Copyright Audits

(21) The Copyright and Digitisation Officer may seek authority from the Chief Operating Officer and Vice-President Operations to audit the following for compliance with copyright law, UOW Copyright Policy, and/or licence agreements, including:

1. course handouts;
2. websites, including online subjects;
3. dramatic and musical productions;
4. video conferences;
5. compliance procedures; and
6. any aspect of UOW practice that may pose a copyright compliance risk.

(22) The Copyright and Digitisation Officer may conduct an audit without notice after providing the auditee with a copy of an authority to conduct the audit.

(23) Staff must provide all reasonable assistance and cooperation in complying with the audit.

(24) The auditee will be provided with an opportunity to have their comments (if any) included in the audit report.

(25) If the auditee fails to satisfactorily implement the recommendations contained within the audit report, the matter will be formally raised with the Senior Executive via the Director, Library Services.

Section 10 - Definitions